Call to Order: The meeting was called to order at 7:35 a.m. in the conference room at Glenview Fire Station 6. On roll call the following were:
Present: Board President/Trustee Nick Rusher, Trustee Tom Dvorak, Trustee Paul Detlefs, Trustee/Secretary Mike Sawicki, Finance Director Dan Wiersma, Douglas Oest of Marquette Associates, Chris Potthoff of Richard Reimer and Associates, LLC and Carol Bjankini, Recording Secretary
Absent: Trustee Pat Cuisinier & Village Manager Todd Hileman
Minutes: Trustee Rusher called for a review of the minutes of August 16, 2007. Trustee Dvorak made a motion to accept the minutes of August 16, 2007. Trustee Detlefs seconded and the vote was all ayes, no nays and the minutes of August 16, 2007 were accepted.
Financial Reports/Contribution Review: Doug Oest from Marquette Associates distributed the September 30, 2007 Executive Summary and provided an overview of its contents. Mr. Oest will prepare and forward transfer letters to Trustee Rusher and Finance Director Wiersma for their signatures; these letters will outline the details of disbursement to the target allocations. Trustee Rusher motioned to accept the September 30, 2007 Executive Summary; Trustee Sawicki seconded and the vote was all ayes, no nays and the motion passed.
Other Business: As duty disability protocol was discussed at the previous FF Pension Fund meeting files on members involved will be forwarded to Attorney Potthoff. Attorney Potthoff explained to the Board their responsibility to determine if a duty disability pensioner is fit to return to work. Attorney Potthoff went on to explain that the NFPA 1582 supports using one of the original doctors from the initial disability. Trustee Dvorak motioned to process annual evaluations on both Mark Gray and Art Lutherus; Trustee Detlefs seconded and a roll call was taken and the vote was all ayes, no nays and the motion passed.
When received, Attorney Potthoff will review the files and compose a letter to both Mark Gray and Art Lutherus with thorough instructions. Letters will also be sent to Omega.
Finance Director Dan Wiersma explained that the Police Pension Board
will consider retaining the services of Lauterbach & Amen L.L.P.
Director Wiersma distributed information from Lauterbach &
Amen outlining their services, fees and a list of current clients.
Director Wiersma strongly urged the Board to consider retaining
this firm. Attorney Potthoff mentioned Lauterbach and Amen is the
top auditing firm in the state and they specialize in services we
require. Trustee Detlefs motioned to have a special meeting to
determine if this Board will retain a CPA and to hear presentations;
Trustee Sawicki seconded and the vote was all ayes, no nays and the
motion passed.
Finance Director Wiersma distributed a Fiduciary Liability Insurance Policy quote for the Board to review. After discussion, the Board deemed it not necessary at this time to further investigate fiduciary liability insurance.
Trustee Sawicki motioned to authorize the initial increases to pensions for:
N. Anderson 02-01-2008
K. McGarry 06-01-2008
M. Miller 07-01-2008 - Increase due to minimum pension
F. Oswald 01-01-2008
M. Sawicki 06-01-2008
J. Winterfeld 04-01-2008
Trustee Detlefs seconded and a roll call was taken and the vote was all ayes, no nays and the motion passed.
Attorney Potthoff mentioned that once the investment guidelines are adopted a copy needs to be forwarded to the Illinois Department of Insurance within 30 days.
Attorney Potthoff also mentioned as a formality the Pension Board Secretary should compose a letter to the Village Board regarding the tax levy noted from the Actuarial Report.
Meeting Dates: November 26 and November 29 at 7:30 am in the conference room at Station 6 have been tentatively scheduled for a "special meeting.". The meeting schedule for 2008 is as follows:
Tuesday, January 22, 2008
Monday, April 21, 2008
Thursday, July 17, 2008
Tuesday, October 21, 2008
The above meetings are scheduled at 7:30 am at Glenview Fire Station 6, 1815 Glenview Road.
Adjournment: Trustee Dvorak motioned to adjourn, Trustee Sawicki seconded and the vote was all ayes, no nays and the meeting adjourned at 10:00 a.m.
Respectfully Submitted:Carol Bjankini
Recording Secretary
Glenview Firefighters’ Pension Fund