Board of Trustees Meeting Report

Board of Trustees Meeting Reports

Presentation of awards from the Government Finance Officers Association for the Village's 2008 Comprehensive Annual Financial Report and 2009 Budget.
Recognition of retiring Appearance Commission Chairman John Hedrick.

Update: Baxter and Woodman Consolidated Contract. In March, the Board approved this $2.25 million five-year contract that consolidated more than 20 Village contracts in engineering services, some inspections, and landscaping. Thus far, the process is working well; the Village should realize over $600,000 in savings in Year One, and hundreds of thousands of dollars in savings in future years.
Update: Construction Labor Unions Strike. It appears that the owners and unions reached a consensus this week; some of the contractors are back in town preparing to re-start work (the Village has six projects underway). Staff is in the process of reviewing schedules; they are hopeful that there will not be significant changes. Construction budgets should not be affected.

New chapter of the Municipal Code providing for the regulation and licensing of manufactured home communities.
Reduction of on-street parking along Beaver Road adjacent to the entrance to Cunliff Park during the hours of 6 a.m. and 8 p.m.
Designation (through the Village's Landmark Ordinance) of 106 Park Drive as historically significant.
Contracts, Bid Awards, and Purchases:

Debris hauling and stone delivery services to G & L Contractors. Budget: $344,088.
Replacement of floors at Fire Station 6 and Fleet Services to Artlow Systems, Inc. Budget: $76,444.
Police Department server room HVAC system project to Martin Petersen Company, Inc. Budget: $52,596.
Glenview Road (West) resurfacing project to Lenny Hoffman Excavating, Inc. Budget: $1,354,775. This item was accompanied by an amendment to the Capital Projects Fund for Illinois Department of Transportation grant revenue.
Waukegan Road private property curb cut reduction project to Copenhaver Construction, Inc. Budget: $176,790.
Computer and networking equipment associated with the annual server replacement program from Computer Discount Warehouse-Government. Budget: $37,930.

Renewal of the Village’s membership in Chicago’s North Shore Convention & Visitors Bureau, July 1, 2010-June 30, 2011. Budget: $56,610.
Intergovernmental agreement with the Village of Grayslake to provide 911 dispatching and non-emergency call-taking services by subcontract to the Village of Hainesville.
Transfer of $352,585 from the Corporate Fund to the Capital Projects Fund for use in the supplemental road resurfacing and the Indian Road reconstruction projects.
Declaration of seven unused parking machines as surplus Village property and approving of their disposition.
Conditional Use (B-3 use in an I-2 zone) at 2101 Johns Drive – DPSCPA Services, Inc. for a truck repair business.